Instructions for Camera-Ready Papers

RecSys 2026 uses ACM’s Publication Workflow and Article Templates for the article submission and publication process. The purpose of this process is to increase the accessibility of articles published in the ACM Digital Library. The following instructions will help you in formatting the camera-ready version of your paper.

We ask that you carefully read all the instructions before submitting the camera-ready version of your contributions. Please also look at this flowchart, as it summarizes all the steps required to complete the process. Keep in mind, however, that some details may be subject to change.

1. General Tips

As mentioned in the notification, authors will receive an ACM eRights form for your contribution. The camera-ready version of the paper must be submitted through the ACM Publishing System (TAPS). Please do not contact the Proceedings Chairs about a missing eRights form until seven days before your camera-ready submission deadline.

  1. ACM provides best practice guidelines for the submission process with TAPS, please read them carefully.
  2. Have you completed the ACM eRights review form for your submission? This is the form where you need to provide author information (including affiliations and ORCID). Because a video presentation is required for every paper accepted for oral presentation (see Section 12), please also grant ACM permission to record, transcribe, and reproduce your presentation by completing the Audio/Video Release section of the form. If you have not received an email from by one week before your camera-ready submission deadline, check the contact author(s)’s junk or spam email folders and complete the form promptly. If the eRights review form can not be located, email with your Paper ID number, title, and the correct contact author’s valid email address.
  3. All submissions must comply with the ACM SIG proceedings templates and formatting.
  4. Be sure that all 3rd party material is properly documented. Please review the copyright policy.
  5. Within approximately 24 hours after completing the eRights form, the contact author should receive a TAPS access email from .
  6. If problems persist, contact with your Paper ID, paper title, and contact author email address.
  7. Submit your paper through the ACM Publishing System (TAPS) using the link sent to you by email.

2. Submission Deadlines

The submission deadlines for the production of the proceedings can be found on the Important Dates page of the conference website. One week after the camera-ready submission deadline is the strict deadline to resolve any issues with TAPS and APC (see Section 10). For submissions accepted for an oral presentation, the required video is submitted separately and is due later, on August 28, 2026; see Section 12 for details.

3. ACM Templates

Your camera-ready submission must be formatted according to the new standard ACM SIG proceedings format. The new format is available here. Further, the authors are required to include a proper classification for the paper according to the ACM Classification System (CCS). Additional information on how to use it is available here.

3.1 Word Template

If you wish to use Microsoft Word, you will need to submit your paper in single-column format, following one of the templates below:

Please choose the correct version of the ACM Master Article Template depending on the version of Word you are using. Follow the instructions detailed in the ACM Instructions for Applying the Master Article Template document. Please note the remark about page limits in section 4. Page Limits.

Based on how the ACM eRights form was completed, paste the copyright macro you received in the email confirmation for getting the right copyright notice.

3.2 LaTeX instructions

Please use the latest version of the Primary Article Template – LaTeX to create your submission. Start the document with the \documentclass[sigconf]{acmart} command to generate the output in a double-column format. Please see the LaTeX documentation and ACM’s LaTeX best practices guide for further instructions, ignoring the single-column instructions. Do not use the “manuscript” option, otherwise the document will not be compiled in double-column, as required. Check the sample-sigconf.tex file included in the template package for a formatting example.

To ensure 100% compatibility with The ACM Publishing System (TAPS), please restrict the use of packages to the whitelist of approved LaTeX packages.

After completion of the ACM eRights form, you will receive another email from which contains the commands that need to be inserted into your final LaTeX file in order to generate the proper rights statement and Bibstrip data.

Please do not enter the page numbers.

4. Page Limits

The following page limits refer to the double-column format for submission to TAPS.
If you are using the single-column Microsoft Word template, please multiply the below page limits by 2.

Page limits (excluding references):

  • Main Conference Long Papers: 8 content pages plus additional reference pages
  • Main Conference Short Papers: 4 content pages plus additional reference pages
  • Past, Present, and Future Papers: 4 content pages plus additional reference pages
  • Reproducibility and Replicability Papers: up to 8 pages plus up to 2 additional pages for references
  • Resource Papers: up to 4 pages plus additional pages for references
  • Demo Papers: 2 pages plus up to 1 page of references and supplementary materials
  • Industry Papers: 4-8 content pages plus additional reference pages
  • Doctoral Symposium: 5 pages plus up to 2 pages of references
  • Tutorial Summaries: 2 pages plus references
  • Workshop Summaries: 2 pages plus references
  • Research & Practice Notes: 2 pages plus an additional page that may include only references, tables, and figures

The number of references should be commensurate with the type and content of the paper. We reserve the right to request that authors reduce excessive references or self-citations.

5. Paper Metadata

  1. Double-check that your title and abstract fields in the TAPS submission page match the text in your paper.
  2. Be sure that the title is in Initial Caps. Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for, …), and prepositions (of, to, in, on, …)
  3. Double-check the author’s name, affiliation, and email in the paper.

6. Originality

Given what has been explicitly stated in our Call for Papers and following a more recent update to ACM Policy on Authorship, if you used a generative AI during the preparation of your manuscript, we ask you to acknowledge this. You can find instructions on the FAQ page of ACM Policy on Authorship as an answer to the question “If I use generative AI software tools, under what conditions must I disclose their use in my Work?”

7. Accessibility Guidelines

While working on your final document, please keep the following in mind:

  1. Published papers must follow the accessibility guidelines presented by ACM on the ACM Templates page.
  2. All images and figures should have text descriptions (“alt text”)
    1. ACM provides general guidance on creating and adding figure descriptions on the Describing Figures for ACM Publications page
    2. You may also reference the SIGACCESS Guide on Describing Figures for additional suggestions regarding figure descriptions.

PDF and HTML proof accessibility: Prepare accessible source files by following ACM guidance, including figure descriptions/alt text and accessible tables. TAPS generates the publication PDF and responsive HTML proofs from the submitted source files. The HTML proofs should support most accessibility features. However, TAPS does not yet fully support automatic integration of accessibility features into your PDF proof. Authors do not need to add accessibility tags to the PDF from TAPS manually, but must provide meaningful alt text for figures in their source files uploaded to TAPS. An external provider will later tag TAPS-produced PDFs for accessibility. Please review TAPS proofs carefully, including metadata, links, figures, tables, captions, figure descriptions/alt text, and any accessibility-related instructions shown in TAPS or ACM emails. If you have questions or need assistance regarding accessibility guidelines, email the Inclusion & Accessibility Chairs at .

7.1 Pre-Submission Accessibility and TAPS Checklist

Before submitting to TAPS, please check the following items to reduce avoidable TAPS rejection loops and proof-correction delays:

  • Use the latest ACM template and, for LaTeX submissions, start from the current ACM acmart template with \documentclass[sigconf]{acmart}.
  • Confirm that the title, abstract, author names, author order, affiliations, emails, and ORCID information match the ACM eRights form and the paper source.
  • Add figure descriptions/alt text for all meaningful images and figures, and make sure tables can be read without relying only on color or layout.
  • Use embedded fonts and high-resolution figures, and include all figure/source files needed by TAPS in the ZIP package.
  • Check that references, DOIs, URLs, and internal hyperlinks are correct and clickable where applicable.
  • Compile the source cleanly and confirm that the ZIP does not depend on local paths, missing files, or unapproved LaTeX packages.
  • Name and structure the ZIP file according to the TAPS instructions before uploading.

8. Camera-ready Submission

You should submit a single ZIP file containing ALL your source files (e.g., *.tex, *.bib, *.sty, and all figures for Latex Users or the .docx file for Word users). In order to upload these files into TAPS, follow the instructions presented in the following tutorial.

The contact author will receive the ‘Notification to upload your paper to the ACM TAPS’ email from TAPS, in which the system will ask you to submit your source files and provide a unique link through which you can access TAPS (your specific author dashboard). In the top of your author dashboard, TAPS provides the information about “Proceeding Acronym”, “Paper ID” and “Title of Paper”. You can upload a zip file in TAPS for further processing and the ZIP file naming should be like ProceedingAcronym–PaperId.zip. It is important to follow strictly all the instructions of file structure and naming of the zip file that should be uploaded on TAPS.

The publishing system automatically produces the traditional PDF output as well as ACM’s new responsive HTML5 design. Within 24 hours after submitting the .zip file, the contact author will receive the ‘PDF and HTML Proofs: available for review’ email notifying that the proofs for the published versions of your paper (both PDF and HTML5 versions) are available for your review and approval. Note that TAPS will generate the output PDF using the double-column format, which follows the “sigconf” proceedings template. TAPS receives the information from ACM’s system regarding which composition layout needs to be followed for the papers in your proceedings (i.e., “sigconf” in this case) and applies the required style internally.

If you are satisfied with the proofs for the published versions, please notify us of your approval within TAPS. If you find that the PDF and/or HTML file(s) did not convert correctly, follow the instructions presented in the author dashboard.

Should you have any questions or issues going through the instructions above, please contact support at for both LaTeX and Microsoft Word inquiries.

9. Proof of Published Versions

After submitting your source files to TAPS, it will send to you HTML and PDF proofs for the published version, which should be approved by you. The PDF proof will be formatted in double-column, following the sigconf style. In case of issues going through this process, please contact the proceedings co-chairs at the email address: .

Proofs are the publication-ready PDF and responsive HTML files generated by TAPS from your submitted source files. Approving the proofs in TAPS is a final confirmation that these generated publication files are correct.

Before approving proofs, check at minimum: title, abstract, author names/order/affiliations/emails/ORCID, copyright block, ACM reference information, DOI, figures, tables, captions, figure descriptions/alt text, equations, special characters, references, hyperlinks, and the readability/accessibility of both PDF and HTML versions.

If anything is incorrect, do not approve the proofs. Follow the correction instructions in the TAPS author dashboard and contact , copying when needed.

10. ACM’s New Open Access Publishing Model

Starting January 1, 2026, ACM will fully transition to Open Access. All ACM publications, including those from ACM-sponsored conferences, will be 100% Open Access. Authors will have two primary options for publishing Open Access articles with ACM: the ACM Open institutional model or by paying Article Processing Charges (APCs). With over 1,800 institutions already part of ACM Open, the majority of ACM-sponsored conference papers will not require APCs from authors or conferences (currently, around 70-75%).

Authors from institutions not participating in ACM Open will need to pay an APC to publish their papers, unless they qualify for a financial or discretionary waiver. To find out whether an APC applies to your article, please consult the list of participating institutions in ACM Open and review the APC Waivers and Discounts Policy. Keep in mind that waivers are rare and are granted based on specific criteria set by ACM. Understanding that this change could present financial challenges, ACM has approved a temporary subsidy for 2026 to ease the transition and allow more time for institutions to join ACM Open. The subsidy will offer:

  • $250 APC for ACM/SIG members
  • $350 for non-members

This represents a 65% discount, funded directly by ACM. Authors are encouraged to help advocate for their institutions to join ACM Open during this transition period.

This temporary subsidized pricing will apply to all conferences scheduled for 2026, including ACM RecSys 2026.

11. Publication in the Proceedings

In order to include your paper in the Proceedings of the 20th ACM Conference on Recommender Systems conference and to schedule your presentation in the conference program, at least one of the authors MUST register for the conference by the camera-ready deadline. Further, at least one author MUST attend the conference to present the work. Make sure to use your institutional email address when registering (the same email address used in your paper). This will help us showcase speaker profiles alongside their paper in the conference platform.

12. Video Upload Instructions

All submissions accepted for an oral presentation are required to provide a video of the full presentation of their work; papers presented only as posters do not require a video. We strongly recommend that your video match the length and content of your actual conference talk (your track chairs will communicate the length of your time slot) so that it serves as both an archive of your presentation and a backup for your conference talk. The video is submitted separately from your camera-ready paper and has a later deadline of August 28, 2026. Full instructions for preparing and uploading your video are available here.

13. Poster and Supplementary Material Uploads

To upload your posters and supplementary materials, please use this link. Enter your paper DOI (in the form 10.1145/XXXXXX.XXXXXX, without the “https://doi.org” part), give the item a short name and description, select the appropriate “Artifact type,” and upload your file. For large files or external repositories, you may use “Enter a URL instead,” and to add more than one item, use “Save & Add Another.”

Posters. If your work is presented as a poster, we strongly encourage you to upload a copy of your poster (PDF preferred) to the ACM Digital Library for archival purposes. Ideally, submit it before the conference, but a submission after the event is also accepted.

Supplementary materials (optional). If you wish to share code, datasets, or other supplementary materials, you may upload them through the same form. Select the artifact type that best matches each item (for example, Software for code or Dataset for data), and use “Enter a URL instead” to link to a repository where appropriate. Please ensure you have the right to share anything you upload.

14. Questions

Proceedings Co-Chairs: Konstantin Bauman and Mahamudul Hasan.

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